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PORT
PHILLIP CONSERVATION COUNCIL INC. |
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A0020093K
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47
Bayview Crescent BLACK ROCK, VIC 3193 |
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Tel
0395980554, 0429176725 |
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21st
July 2003 |
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PPCC
Inc. Regulation No. 1 |
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‘Standing
Orders for the Conduct of General Meetings and
Meetings of the Committee of Management of the
Association’ |
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1. This Regulation was made by a
resolution of the Committee of Management of
the Association, in accordance with Rule 34 of
the Constitution, at its meeting on 21st
July 2003, under the common seal of the
Association. The purpose of this Regulation is
to provide for the orderly conduct of General
Meetings, a Committee of the Whole thereof,
and Meetings of the Committee of Management of
the Association. 2. These
Standing Orders shall be applicable to all
General Meetings and Committee Meetings unless a
contrary intention is expressed, and shall be
construed subject to the Constitution. 3. Meetings
shall, subject to the presence of a quorum,
start at the time set out on the notice, and
shall, subject to the discretion of the meeting,
continue until all business on the Agenda is
disposed of. 4. All
business on the Agenda of a meeting that has
lapsed for want of a quorum shall be included on
the Agenda of the next meeting and shall take
precedence over new business. 5. Any
member desiring to speak at a General Meeting
shall rise in his or her place and when called
upon by the Chairman shall address the Chair. If
two or more members rise simultaneously, the
Chairman shall call upon the member that was
noticed first. 6. When
the Chairman rises to speak any member standing
shall resume his or her seat. 7. Except
in meetings of the Committee of Management, no
member other than the mover of a motion or an
amendment shall speak to it until it has been
seconded. A motion or amendment lapsing for want
of a seconder need not be recorded in the
minutes. 8. A
motion or amendment before the Chair shall not
be withdrawn except by its mover and by leave of
the meeting. No motion shall be withdrawn while
any amendment is being discussed or has been
adopted. 9. If
required to do so by the Chair, the mover of any
motion or amendment shall submit it in
writing. 10.
A motion or amendment before the Chair may be
reworded by the mover subject to leave of the
meeting. 11.
Except at meetings of the Committee of
Management, no member shall speak more than once
to any question, except that the mover of a
motion (but not of an amendment) shall have a
right of reply, which reply shall close the
debate. An amendment shall constitute a separate
question from the original motion and from any
other amendment. 12.
A member moving a motion or amendment, and a
member seconding a motion or amendment, without
speaking to it may reserve the right to speak to
it subsequently. 13.
When an amendment is before the Chair discussion
shall be confined to that amendment. No further
amendment shall be moved until the amendment
before the Chair has been disposed of, but a
member may foreshadow further motions or
amendments. If there are several foreshadowed
motions or amendments they must be put in the
order in which they were
foreshadowed. 14.
The Chairman shall, as far as practicable, call
on speakers for and against a motion or
amendment alternately, subject to the right of
the seconder to speak immediately after the
mover. If two consecutive speakers have both
argued for or against a motion or an amendment,
and there is no member wishing to argue the
opposite view or, in the case of a motion, to
move an amendment, the motion or the amendment
shall (subject, in the case of a motion, to the
mover's right of reply) be put without further
debate. 15.
Any member may raise a point of order, which
shall take precedence over all other business,
and which shall be open to discussion. The point
must be raised at the time the alleged
irregularity occurred. An explanation or
contradiction shall not constitute a point of
order. 16.
Any member disagreeing with the Chairman's
ruling on a point of order may move dissent. The
Chairman shall then vacate the Chair and such
motion shall be put forthwith without
debate. 17.
On an equality of voting, the Chairman shall
declare the question resolved in the
negative. 18.
A member who has not already participated in the
debate may at any time, whether another speaker
has the floor or not, move, "That the question
be now put", which motion, if accepted by the
Chair, shall be put without amendment or debate.
The Chairman shall have absolute discretion to
accept or refuse the motion. The Chairman may
also of his own volition put the question if he
feels that adequate discussion has taken place.
In either case the mover of a motion shall
retain his right of reply. If an amendment is
before the Chair, the closure motion shall be
deemed to close the debate on the amendment
only. 19.
A member may at any time move, "That the speaker
be no longer heard" or, "That the speaker be
heard for a further (specified) period only".
Such motions shall be put without amendment or
debate. No other motion, except the closure
motion or a motion dealing with the speaker's time, shall be moved
while a speaker has the floor. 20.
During the discussion of a motion (but not of an
amendment), a member who has not already
participated in the debate on the motion may
move, "That the question be not now put". This
motion shall be open to debate, and shall be
debated together with the original motion. If
carried, the original motion shall not be dealt
with further. If lost the original motion shall
be put forthwith, subject to the mover's right
of reply. The motion may be foreshadowed while
an amendment is before the Chair, but in no case
shall it be put until all amendments have been
disposed of. 21.
A member may move, "That the debate [or meeting]
be now adjourned". Discussion shall be in order,
but only amendments as to time or place shall be
permitted. The motion shall take precedence over
other business before the Chair except points of
order. 22.
A General Meeting may at any time during the
discussion of a motion or an amendment resolve
itself into a Committee of the
Whole. 23.
Standing Orders 1-21 or any of them may be
suspended by a majority of those present. A
motion to this effect shall be open to
debate. 24.
No member shall reflect on the vote of a
meeting, except on a motion for the rescission
of any resolution previously adopted. No member
shall reflect on a Section of the Constitution
or a Standing Order, except on a motion (of
which due notice was given) to amend or repeal
such Section or Order. 25.
Notwithstanding anything hereinbefore contained,
any decision made by a validly-constituted
meeting shall not be void by reason only of a
departure from these Standing Orders that was
not detected until after the decision had been
made. 26.
Any matters not dealt with in the above Standing
Orders shall be governed by the principles set
out in the latest available edition of the book
Guide for Meetings and Organizations by
Nicholas E. Renton. |
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........................Geoffrey
Goode...................................
President |
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L. S. |
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.........................Des
Berry...........................................
Secretary |
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